We need to update the mailed version of the membership renewal form.
It will cost money to do so.
We have an estimate from the company that has been doing the printing.
The conclusions are:
1. The changes will likely cost between $400 and $800. We recommend authorizing up to $1000 to make sure we have it covered and prevent the potential of having to ask for more
a. We will be able to update the format with our current logo
b. We will be able to customize the letter – there will be 2 variants, one for memberships coming up for renewal, the other for ones that have expired
c. We will be able to customize the form – there will be 3 variants – one for individuals, one for multi-member memberships, one for businesses.
d. The form will be pre-filled with the membership information. The member can check their information, and can write any needed updates onto the form.
2. We have the option of color or black and white – if we go with with color, the cost will vary from month to month but will average about $50 more than we are currently paying.
a. I recommend printing in black and white
b. The choice needs to be made now.
Motion:
To approve a budget change of up to $1000 to cover needed changes and updates to the membership form that we mail (postal mail) to members for renewal.
